Process flow of establishing a branch office
A foreign-run company can do business in Japan by following this procedure. The branch office does not have legal person status, rather it is just part of the foreign company. However, it is possible to have a bank account under the branch’s name. The procedure listed below explains how to establish such an office.
Foreigner & personal seal registration
It is convenient for the person who will become the company’s representative to do foreigner & personal seal registration ahead of time.
Decide on Branch Registration Details
This form is the form most commonly used by foreign company’s in Japan. Registration is decided based on the home company’s Articles of Incorporation and Certificate of Registered Matters. At least one of the company’s directors needs to have an address in Japan.
Make & certify a sworn affidavit
A Sword Affidavit is made and certified related to the details of the foreign company, based on the foreign parent company’s Certificate of Registered Matters.
Make branch representative’s seal
Make the representative in Japan’s personal seal. If the representative is not Japanese a seal isn’t necessarily required, but having one is convenient for doing business in Japan.
Apply to Legal Affairs Bureau for branch establishment registration
Apply to the Legal Affairs Bureau for Branch Office Establishment Registration. The company representative in Japan’s personal seal is registered with the Bureau.
Receive Certificate of Seal Registration & Certificate of Registered Matters
Registration takes up to a week to complete after applying. Afterwards you can receive your company’s Certificate of Registered Matters & Certificate of Seal Registration.
Open bank accounts
A Certificate of Seal Registration & Certificate of Registered Matters is required to open a bank account in the branch’s name.
Send Company Establishment Notice to tax office & city government offices
After the company is established, notifications related to taxes, social insurance, and employment insurance are sent to government agencies. If a notification is not sent to the tax authorities, the company may lose out on preferential tax treatment.
We’ve prepared the ideal package of services for the company type listed above to help you start your business in Japan. In order to make the process go as smoothly as possible, we’ve prepared a limited list of necessary documents we’ll need so that we can prepare all the rest for you. If you have any questions about these please don’t hesitate to ask.
Items Client Provides
- Foreign Company Registration Certificate & Articles of Incorporation
- Documents required for foreigner registration
Items We Prepare
- Sworn Affidavit ※
- Meeting minutes regarding establishing branch
- Registration Application
A piece of writing that a public notary of the person’s home country or consulate in Japan attests to that describes what the company representative swears to do listed in the company’s formation documents.
|Branch Office Establishment
Back to consulting fees
|150,000 yen (tax excluded)||about 110,000 yen*|
*＜Details of Actual Expenses＞
Registration & License Tax: 90,000 yen
Seal creation cost: about 10,000 yen
Certificate of Registered Matters & Certificate of Seal Registration: 1,500 yen
Sworn Affidavit certification cost: each country’s embassy is different